Tips for Running a Successful Board Meeting

Running a successful board meeting requires a mix of strategies that maximize results while creating an ideal environment for collaboration. These tips can help you set an exciting atmosphere, encourage participation and get the desired result.

Set out the objectives of your meeting

Meetings that have clear goals keep them focused and productive. This will also lead participants to productive discussions and decision-making processes. A clear understanding of the meeting’s goals will allow the leaders to prioritize agenda items, assign sufficient time for each topic and allow for flexibility for the eventuality that unexpected issues or urgent issues occur during the meeting.

Begin by addressing important issues

The discussion of the most important topics first will energize the meeting, as it will help to get everyone in the right frame of mind for deeper discussion. It is also a great way to set the precedent that your meetings will concentrate on issues, rather than updates, which is the main complaint at board of directors meetings.

Distribute all Meeting Materials the months prior to the meeting.

The best way to ensure everyone on the Board members are ready for your meeting is by the distribution of documents and meeting materials in advance. This will allow the attendees to peruse the materials and form their opinions and ideas prior to the meeting. This will prevent the meeting from drifting off track or becoming a tangle of administrative tasks.

Evaluate Your Meetings

Utilizing an online board portal will allow you to keep track of actions items and follow-up tasks during the meeting, and distribute them in an easily digestible format after the meeting is completed. Additionally it is important to assess your board meetings regularly to determine the areas that are working and those that require improvement.

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