Board Management Tools

The best software for managing board meetings offers a secure digital environment for all documents and tasks that are related to meetings. This allows directors to focus on strategic oversight and governance and eliminates the threat of data leaks, hacking, or the miscommunication that can be caused by unsecure email.

With central access to all the crucial meeting files and equipment, board members are able to spend less time on preparation work such as organizing and reviewing books for board meetings and more time at meetings with their colleagues. The best board portals allow for easy agenda creation along with voting, as well as recording of minutes. Additionally, users can take advantage of collaborative tools such as shared editing of documents and real-time video conferencing to encourage productive conversations in the boardroom.

A great board portal should be user-friendly and provide a variety of plan and pricing options for all kinds of organizations. Subscription plans with different levels of service are common. They depend on the number and type of users, and also the features. Inquire with potential vendors about additional charges, such as extra storage for data, ongoing training as well as other costs that could be incurred during the implementation process or as your needs change.

Consider expanding your solution once you’ve experienced the benefits and increased efficiency that comes from a board portal. Memorial Health System, for example, uses BoardEffect to manage a variety of internal committees and groups beyond their board of directors. This allows them to provide efficiency to a larger audience including staff, foundations, and event committees.

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